Are virtual employees expected to use webcams during meetings?

TPD encourages employees to turn on their webcams during meetings. For some meetings, webcams might be required by leadership. Here are some quick tips regarding attending a meeting virtually: 

Use the video option as much as possible. Turn on that camera please! The more you use your camera, the more natural it will feel. We understand that there are some exceptions but please try to turn on your camera as much as possible when you are in meetings, seminars, or interviews. Managers should also lead by example when possible.

Look into the camera. So now that you have your camera on, it is helpful to face it. Looking into the camera will give the appearance of eye contact with whoever you are talking to.

Dress for success. Wearing sweatpants all day, every day may sound appealing but if you dress professionally while working from home you will most likely feel more productive.

Stage your video area. Keep in mind that people are not just seeing you, they are also seeing whatever is behind you. Be aware of what is within view and use a virtual background if necessary.

The lighter the better. Video quality is dramatically improved with more lighting. Just make sure the light is in front of you, not behind you – being backlit makes you harder to see.

Check your audio/video before entering the meeting. Make sure you are aware of your audio and video settings before you join the meeting. Teams allows you to test your video and audio before you enter.

Stay on mute if you are not talking. Background noise can be really distracting. If you are not sharing anything, hit mute until you want to talk.

Stay focused. Though tempting, try not to focus on other screens/work while you should be engaged in the meeting and topic being discussed.

Can we have in person meetings?

Yes. You can utilize the conference rooms again. However, be mindful that some employees might still need/want to call into meetings virtually so please give them the capability to do so. This should include the regular use of webcams.

Do I need to show proof I am vaccinated?

We are monitoring the recently signed Executive Order and upcoming ETS from OSHA closely. If you did not disclose your status to Human Resources, we will be in touch if we need more information.